Contact Information

Faculty Advisor

Neil Connelly
noconnelly@ship.edu

Senior Editor

Cory Stevens 
cs4786@ship.edu 

 

Looking to join? Wanting to submit?

Contact us!

 reflect@ship.edu

 

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The Reflector - Constitution 

 February 2012 

Article I. Name of Organization 

            The organization shall be known as The Reflector.

Article II. Purpose and Function 

Its purpose is to provide an outlet for all forms of creative expression by the students of Shippensburg University and to provide an opportunity for interested students to gain experience in editing, designing, and producing a literary and arts journal, chapbook, and zine. In extension it will create opportunities through: workshops, public readings, and other creative venues.

Article III. Membership 

The Reflector is an organization for undergraduate and graduate students as well as alumni who desire to foster, expose and review artistic expression while producing a literary magazine for the benefit of Shippensburg University.

Article IV. Officers 

Section 1. The elected officers shall be Senior Editor, Associate Editor, PR Chair (who shall act and maintain positions of a treasurer and secretary), and the board of three editors of the SpawningPool.

Section 2. The appointed officers shall be the Prose Editor, Poetry Editor, Art Editor, Layout Editor, and Associate SpawningPool Editor.

Section 3. The Genre Editors (Prose, Art, Poetry, Layout) are to interview and appoint Associates Editors.

Section 3. All members in good standing shall be eligible, if a student for the full term in office.

Section 4. Elections for the organization shall take place at the next to last scheduled meeting of the second semester.

Section 5. Nominations for each office shall be accepted from the floor at the scheduled meeting immediately preceding the scheduled election meeting.

Section 6. The Senior Editor and Associate Editors shall be elected by secret ballot which will consist of all good standing members.

Section 7. Officers shall assume office at the last scheduled meeting.

Section 8. Election of office shall require a majority.

Section 9A. The Prose Editor, Poetry Editor, Art Editor, and Layout Editor shall be appointed by the new Senior Editor and Associate Editors at the beginning of the following fall semester.

Section 9B. The elected Senior Editor has the ability to remain in office for a consecutive year if the general members decide to allow as such. This will require a ballot. If/when the general members do not wish to reelect the current Senior Editor there will be a second ballot which will be followed in Section 8 – 11 to elect a new Senior Editor.

Section 10. Impeachment can be brought against an officer if, in the view of the organization, he or she has not fulfilled his or her duties set forth in the By-Laws or if the members of the organization find other causes. All changes of officers must be submitted on a new ECAC Information Sheet to the Student Senate Office.

Section 11. If the Senior Editor does not receive a clear majority of votes, the position may be appointed by the current Academic Advisor.

Article V. Meetings 

Section 1. Meetings shall be called at the discretion of the Senior or Associate Editors. Normally, meetings will be held on Thursday between 3:30 and 4:30 PM in Horton Hall, room 127.

Section 2. Robert’s Rules of Order shall govern all proceedings when applicable.

Article VI. Executive Agency 

The Executive Agency of this organization will be composed of the Senior Editor and Associate Editors who will make executive decisions concerning the operations of the organization.

Article VII. Ratification and Amendment 

Section 1. Ratification of this constitution shall be by an affirmative vote by two-thirds of the voting membership that is present.

Section 2. Amendments to this constitution shall be by an affirmative vote by two-thirds of the voting membership that is present.

Section 3. Changes to the constitution are not final until they are approved by the Extracurricular Activities Committee (ECAC) and the Student Senate.

Article VIII. General 

Section 1. The order of business shall be as follows:

1. Call to order

2. Reading of minutes

3. Old Business

4. New Business

5. Announcements and Open Floor Discussion

6. Adjournment

Section 2. All members signing this constitution and By-laws shall be known as a charter member of the Shippensburg University’s Student Literary Magazine and Organization known as The Reflector.

 

By-Laws 

Article I – Duties of Officers 

Section 1. The duties of the Senior Editor shall be to:

a. Act as chairperson at all Reflector general meetings.

b. Regulate access to the office and files in Horton Hall according to policies established by the Student Association.

c.  Make executive decisions regarding the editorial policy of The Reflector journal as well as the SpawningPool and other creative avenues.

Section 2. The duties of the Associate Editor shall be to:

a. Act as chairperson at all Reflector general meetings when the Senior Editor is absent.

b. Aid in executive decisions regarding the editorial policy of The Reflector journal as well as other creative avenues.

c. Aid the PR Chair in the arrangements with printers for the production of The Reflector magazine as well as other creative avenues.

 

Section 3.1 The duties of the PR Chair shall be to:

Act as an additional Associate Editor.

Arrange for campus visits, public readings, open-mics, etc.

Make arrangements with printers for the production of The Reflector as well as the SpawningPool and other creative avenues. 

Section 4.1 The duties of the Prose Editor shall be to:

a. Organize the proofreading and editing of all prose copy for The Reflector magazine.

b. Make the final selection of prose copies for publication subject to the approval of the Senior and Associate Editor.

c. Encourage the submission of prose material by staff and non-staff students.

d. Aid in the final layout and design of The Reflector magazine.

e. Act as mentor to the Associate Prose Editor.

f. Organize at least one public event per year.

Section 4.2 The duties of the Associate Prose Editor shall be to:

a. Assist in the organization of the proofreading and editing of all prose copies for The Reflector magazine.

b. Assist in making the final selection of prose copy for publication subject to the approval of the Senior and Associate Editors.

c. Encourage the submission of prose material by staff and non-staff students.

d. Aid in the final layout and design of The Reflector magazine.

e. Assist in the organization of the public event.

Section 5.1 The duties of the Poetry Editor shall be to:

a. Organize the proofreading and editing of all poetry copy for The Reflector magazine.

b. Make the final selection of poetry copy for publication subject to the approval of the Senior and Associate Editors.

c. Encourage the submission of poetry material by staff and non-staff students.

d. Aid in the final layout and design of The Reflector magazine.

e. Organize at least one public event per year.

Section 5.2 The duties of the Associate Poetry Editor shall be to:

a. Assist in the organization of the proofreading and editing of all poetry copy for The Reflector journal.

b. Assist in making the final selection of poetry copy for publication subject to the approval of the Senior and Associate Editors.

c. Encourage the submission of poetry material by staff and non-staff students.

d. Aid in the final layout and design of The Reflector journal.

e. Assist in the organization of the public event.

Section 6.1 The duties of the Art Editor shall be to:

a. Organize the proofreading and editing of all graphic material for The Reflector journal.

b. Make the final selection of graphic material for publication subject to the approval of the Senior and Associate Editor.

c. Encourage the submission of graphic material by staff and non-staff students.

d. Organize at least one public event per year.

Section 6.2 The duties of the Associate Art Editors shall be to:

a. Assist in the organization of the proofreading and editing of all art copies for The Reflector journal.

b. Assist in making the final selection of art copies for publication subject to the approval of the Senior and Associate Editors.

c. Encourage the submission of art material by staff and non-staff students.

d. Aid in the final layout and design of The Reflector journal.

e. Assist in the organization of the public event.

Section 7. The duties of the Layout Editor shall be to:

Organize the final layout and design of The Reflector journal.

Organize the design and layout of The Reflector website.

Assist the PR Chair.

Section 8. The duties of the general members shall be to:

Attend at least three meetings per semester to be considered a member in good standing.

Participate in at least one committee.

Help out with current public events.

Section 9. The duties of the board of three SpawningPool Editors shall be to:

Attend at least three Reflector meetings per semester.

Help out with current public events.

Organize the proofreading and editing of all material for SpawningPool zines and chapbook.

Assist in making the final selection of material for publication subject to the approval of the Senior Editor of The Reflector.

Encourage the submission of material by staff and non-staff students.

Aid in the final layout and design of SpawningPool zines and chapbook.

Article II – Production of The Reflector Magazine and SpawningPool 

Section 1.1 The design and format of The Reflector will be determined by the appointed officers within one month of the publishing semester.  Working deadlines and distribution dates will be determined by the appointed officers.

Section 1.2 The design and format of the SpawningPool will be determined by the appointed officers within two weeks before the publication of the zine. Working deadlines and distribution dates will be determined by the appointed officers.

Section 2.1 The Reflector will publish at least one journal yearly.

Section 2.1. Bi-monthly issues of the SpawningPool will be published each semester (averaging at 2 yearly) with a 50 page chapbook.