Upcoming Productions

Spring 2014 Season

Next to Normal

Directed by:
Tyler Greybeal
April 3rd-6th, 2014
Memorial Auditorium

Hour With Shakespeare

Directed by:
BJ Hile
April 16th-17th, 2014
Henderson Gymnasium


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Contact Information

Faculty Advisor
Barbara Denison

President
Ken Ottaway
ko8862@ship.edu

Organization Contact
actvproductions@ship.edu
(717) 477-1023 Ext. 3747 

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CONSTITUTION OF ACT V PRODUCTIONS

  April 2004  

Preamble  

For furthering the interest of the performing arts, the study of stage techniques, technical theatre, playwrights, historic and current stage trends, and for offering abilities in producing, acting, designing, writing, and directing the performing arts, and for students to hone their theatre skills, Act V Productions hereby establishes itself to be governed by the following constitution. 


Article I - Name 

The name of this organization will be known as Act V Productions. 


Article II - Membership 

Section I - Leadership 

A.    The officers of the organization will be: 

a.       President 

b.      Vice President 

c.       Secretary 

d.      Treasurer 

e.       Technical Director 

B.     Officers must have membership standing in order to become an executive leader, and must retain that standing throughout his/her term of office. 

C.     Any member may be eligible for an officer position. 

D.    Officers must be an Undergraduate student and enrolled in at least 12 credit hours and maintain at least a 2.0 grade point average at Shippensburg University to hold office. 

  

Section II ‑ Elections 

A.    The term of office for executive office members will be from the beginning of summer semester (Term III) of the current academic year through the spring semester of the following academic year (i.e. May graduation to May graduation of the following year). 

B.     In order to qualify for the position of President, the candidate must have at least one year of prior experience as an executive board member. 

a.       Under extraordinary circumstances, with the approval of 3/4’s of the active membership, this rule can be suspended. 

C.     In order to qualify for the position of Vice President, the candidate must have at least one semester of prior experience as an executive board member. 

a.       Under extraordinary circumstances, with the approval of 3/4’s of the active membership, this rule can be suspended. 

D.    The officers are to be elected into office by the active membership of the organization during the annual elections held during the month of April. 

  

Section III - Executive Offices 

A.    The Executive Board has final approval over all decisions made by the organization (ie. directors, production staff, etc.). 

B.     One or more Officers will assume the responsibility of Web Master for the organization. 

a.       The Web Master shall keep the website current and up to date. 

C.     Duties of the executive board members: 

a.       President 

i.         Preside over all meetings (general and executive). 

ii.        Act as the deciding vote in the event of a tie. 

iii.       Appoint all committee chairs as needed. 

iv.       Coordinate and oversee all operations of the organization and its subsequent productions. 

v.        Control all proceedings that do with the prop and costume rooms. 

vi.       Hold one office hour per week starting one month prior to opening night for any production until two weeks prior to opening night. 

vii.      Hold three office hours a week starting two weeks prior to opening night for any production. 

b.       Vice President 

i.          Preside over organization meetings in the absence of the President. 

ii.         Assist the president in any business. 

iii.        Coordinate open house activities. 

iv.        Coordinate and oversee all public relations activities of the organizations and the productions. 

v.         Hold one office hour per week starting one month prior to opening night for any production until two weeks prior to opening night. 

vi.        Hold three office hours a week starting two weeks prior to opening night for any production. 

c.      Secretary 

i.          Responsible for all papers and official records of the organization. 

ii.         Take attendance at all general meetings. 

iii.        Take meeting minutes at every meeting. 

iv.        Create and update files of all active, inactive, and potentially new members. 

v.         Collect and compile photographs, videos, programs, and newspaper articles pertaining to the group. 

vi.        Hold one office hour per week starting one month prior to opening night for any production until two weeks prior to opening night. 

vii.       Hold three office hours a week starting two weeks prior to opening night for any production. 

d.       Treasurer 

i.          Act as liaison between Act V Productions, advisor(s), and the Student Senate Budget and Finance Committee in all financial matters. 

ii.         Responsible for the distribution of funds allocated to directors and organizational activities. 

iii.        Issue and monitor purchases. 

iv.        Organize and execute all fundraising events with approval of the Executive Board. 

v.         Hold one office hour per week starting one month prior to opening night for any production until two weeks prior to opening night. 

vi.        Hold three office hours a week starting two weeks prior to opening night for any production. 

e.      Technical Director 

i.           Coordinate information on theatre conferences. 

ii.          Prepare and organize at least 3 developmental meetings per semester. 

iii.         Advise artistic and technical support for all productions. 

iv.         Develop and maintain relationships with other theatre organizations with the community at large. 

v.          Establish and lead a technical crew for all productions of the organization. 

vi.         Supervise as the technical director of each production. 

vii.        Hold one office hour per week starting one month prior to opening night for any production until two weeks prior to opening night. 

viii.       Hold three office hours a week starting two weeks prior to opening night for any production. 

  

Section IV - General Membership 

A.    All Undergraduate and Graduate students of Shippensburg University are eligible for membership. 

B.     All members obtain membership by paying a dues fee of $10.00 for the entire academic year, or $5 per semester (this amount is subject to change at the discretion of the Executive Board). 

C.     All members, including Executive Board members, must attend at least 3 meetings a semester. 

D.    All members must work five hours per semester toward Act V Productions. 

a.       Activities that count toward hours are established by the Executive Board. 

E.     Being a member of the organization grants the members a vote during leadership, production, and other organization elections. 

F.     All members are able to participate in any area of an Act V Productions production (i.e. actor, director, assistant director, stage crew, producer, etc.). 

G.    Any incoming member who has not met the requirements of the semester dues fee and the attendance at 3 meetings will stand as a non-member until these requirements are met. 

a.       In any extreme cases (i.e. a vote that needs to be taken prior to the first three weeks of the academic semester) the $5 dues fee will deem people as a member. 


Article III - Meetings 

Section I - Meeting Times 

A.    All meetings will be run professionally, efficiently, and entertainingly. 

B.     The Executive Board members will hold a meeting once a week to discuss executive business which will be brought to the active membership at the following general meeting. 

C.     There will be a general membership meeting held at the same time and place once a week, which will be run and governed by the executive board members. 

a.       The Executive Board can choose to have bi-weekly general meetings during times with fewer activities occurring and less to discuss. 

D.    Attendance will be taken at every meeting in order to assure that all active members are meeting their attendance requirements. 

  

Section II - Voting 

A.    All members are entitled to any vote posed at the general meetings. 

B.     Any vote taking during a general meeting, posed by the Executive Board, must obtain a vote of 2/3’s of the active membership in order to pass any motion. 

C.     The active membership has the ability, by a 3/4’s vote, to recall any decision made by an Executive Board member or production staff. 

D.    All active members are entitled to full speaking privileges during voting proceedings and deliberations. 

E.     Any major decision brought forth by an Executive Board member or director must be presented during a general meeting and be fully discussed by the active membership. 

a.       The vote on such decisions will take place at the general meeting the following week (i.e. there will be one week of deliberation between the announcement of the decision and the final vote). 


Article IV - Transition of Office 

A.    Officers up for election must be nominated by the active membership and voted in with a majority vote of the current Executive Board members and “active” membership. 

B.     Officers up for election must have an ample opportunity to ask questions and shadow the current Executive Board for training purposes. 

C.     New Executive Board members only take leadership roles in decisions made regarding the upcoming academic year in which they will lead (i.e. any decision being made regarding an issue that will occur from May graduation on will be decided upon by the newly elected officers). 

D.    The current Executive Board may only guide and advise in aforementioned voting situations. 

E.     All files and records will be turned over to the new officers following the current academic year (i.e. May graduation). 


Article V - Productions 

A.    Any member of the organization may apply to direct a production put on by the organization. 

a.       Directors will be decided upon by the Executive Board members before the end of the school year previous to the year the directors will be directing. 

B.     A production staff must be incorporated into every production produced by Act V Productions, and will be decided upon by the director of the show. 

a.       All production staff must be members of Act V Productions. 

b.      All production staff will be approved by the Executive Board. 

C.     There shall be a set budget per production, allocated by the Treasurer, and controlled by the directors of the shows, with advisement and consent of the Treasurer. 

D.    All those taking on the responsibility of a director, production staff member, cast member, or crew member must honor the task until the show’s completion, unless removal is deemed necessary by the director.  Failure to do so may result in an expulsion from the organization. 

a.       Replacement of every title is needed and will be replaced by the director, however they choose, within one week of the occurrence of removal. 

b.      If it is the director that is removed, he/she will be replaced by the Executive Board within one week of the occurrence of removal. 

E.     Directors must abide by the rules set forth in the Act V Productions’ Director’s Contract. 

F.      All actors, techies, directors, production staff, advisors, etc., must return all borrowed props and costumes to the prop or costume room from which they found them, and in their proper location within. 

G.    Production Staff may audition for the production they are staff for if it is for a minor or ensemble role. 

a.       If production staff wished to audition for their show the audition must be approved by the Executive Board, and the part they get and all scenes they are in must be approved by the Executive Board as well. 


Article VI - Fall Plays 

A.    There will be one comedy and one drama for the Fall Plays. 

B.     For the Fall Plays there will be one (1) director. 

C.     The production staff must include, but are not limited to: assistant director, stage manager, and technical director. 

a.       The assistant director must be chosen by the director before the first audition date. 

b.      Duties of a Production staff: 

i.      Director 

1.      Instructs the actors, crew, and production staff. 

2.      Responsible for the interpretive and creative aspects of the stage productions. 

3.      Supervises the integration of all the elements, acting, staging, and lighting, movement, sound, etc., required to realize the writer’s conception. 

ii.      Assistant Director 

1.      Assists the director during rehearsal in all aspects of directing. 

2.      Takes the position of the director if the director is absent. 

iii.      Stage Manager 

1.      Must attend all rehearsals. 

2.      Assists the director during rehearsals. 

3.      Supervises the physical aspects in the production of a show. 

4.      In charge of the stage when the show is being performed. 

5.      Directs the stage hands, prop master, etc., has charge of all details behind the curtain. 

iv.      Technical Director 

1.      Responsible for the technical details of a theatrical production. 

2.       Supervises the lighting, sound, construction, costuming, setting, prompting, etc. 

e.       All production staff members must be announced to the active membership before the shows first rehearsal. 

D.    The plays, after thorough investigation and study, will be decided upon the director, and approved by the Executive Board. 

a.       Fall directors must have their production decided on and finalized before the first general meeting of the fall semester they are directing in. 

E.     The director and assistant director must be included throughout the entire screening process of auditions.  They may pick one more person to assist them throughout the screening process of auditions, but no more than three people.  The third person may only be an advisor of the club or one of their production staff members. 

F.      Only anybody given a callback will be considered for speaking roles. 

a.       If the director decides not to hold callbacks, this rule is null in void. 

G.    Only anybody who auditioned will be considered for ensemble. 

a.       Unless there are more ensemble parts in the show than the amount of people who auditioned, may the director include people in the ensemble who did not audition for the show. 

H.    The directors of each separate Fall Play will cast their cast with only their selves and their assistant director, with no collaboration, communication, or pressure from the other Fall Play and its directors. 

I.       The plays will hold their auditions consecutively. One play will be finished casting their show before the next play begins their audition process. An actor may not be in both fall shows. 

a.       The Executive Board will decide which play hold their audition first, and which second. 

b.      Unless there are not enough actors for both plays, may someone be casted in both shows. 


Article VII - Spring Musicals 

A.    For the musical there will be two (2) equal co-directors. 

B.     The production staff must include, but are not limited to: choreographer, stage manager, and technical director. 

a.       The choreographer must be chosen by the directors before the audition date. 

b.      Duties of a Production staff: 

i.      Co-Directors 

1.      Share the same power and overall responsibilities as their fellow director. 

a.       The only difference will be one director will direct acting, one will direct music and singing. 

2.      Instruct the actors, crew, and production staff. 

3.      Responsible for the interpretive and creative aspects of the stage productions. 

4.      Supervises the integration of all the elements, acting, staging, and lighting, movement, sound, etc., required to realize the writer’s conception. 

ii.      Choreographer 

1.      Creates dance composition and plans and arranges dance movements and patterns for the dances in the production. 

 iii.    Stage Manager 

1.      Must attend all rehearsals. 

2.      Assists the directors during rehearsal. 

3.      Supervise the physical aspects in the production of a show. 

4.      In charge of the stage when the show is being performed. 

5.      Directs the stage hands, prop master, etc., has charge of all details behind the curtain. 

iv.      Technical Director 

1.      Responsible for the technical details of a theatrical production. 

2.       Supervises the lighting, sound, construction, costuming, setting, prompting, etc.       

c.       All production staff members must be announced to the active membership before the shows first rehearsal. 

C.     Musicals: The general membership will give as many as many ideas as they wish to the Executive Board.  The Executive Board must then thoroughly investigate, study, and vote upon a selection of five musicals, which will then be voted down to three by the active membership.  It is then the choice of the musical directors, after thorough investigation and study of the three choices, which of the three shows will be performed. 

a.       The musical directors may give the general membership guidelines as to what variety of musical they are looking for, in order to aid the general membership with suggestions for the musical selection. 

D.    The two co-directors and choreographer must be included throughout the entire screening process of auditions.  They may pick one more person to assist them throughout the screening process of auditions, but no more than four people.  The fourth person may only be an advisor of the club or one of their production staff members. 

E.     Only anybody given a callback will be considered for speaking roles. 

a.       If the directors decide not to hold callbacks, this rule is null in void. 

F.      Only anybody who auditioned will be considered for ensemble. 

a.       Unless there are more ensemble parts in the show than the amount of people who auditioned, may the director include people in the ensemble who did not audition for the show. 


Article VIII - Auditions and Rehearsals 

A.    Directors must announce their audition date, and required materials for the audition, at an Act V Productions general meeting, at least one week before their first audition date.  

a.       In any extreme cases (i.e. an audition that needs to be taken prior to the first week of Act V Productions general meeting of the academic semester) the audition announcement may have less than one week notice. 

B.     The screening process of auditions is: the auditions and the callbacks, and how they are organized and implemented. 

C.     Rehearsal times and dates will be at the discretion of the directors and be accommodating to all involved. 


Article IX - Impeachment 

A.    Any officer of Shippensburg University Act V Productions may be impeached by a 2/3’s vote of the general membership in conjuncture with the other members of the Executive Board. An officer may only be impeached if the members of the organization find that the officer has: 

a.       Failed to perform the tasks outlined for that position in the constitution. 

b.      Blatantly and knowingly worked against the best interest of the organization. 

c.       Willingly hindered the progress of any show, from its conception and planning through the final performance. 

d.      Misses several meetings without an excuse. 

B.     Any changes in officers will be submitted to the Student Senate via an SGAC Information sheet. 


Article X - Advisors 

A.    There shall be at least one faculty or staff member of Shippensburg University to serve as advisor of the organization. 

B.     He/she should attend as many general membership and executive meetings they can each semester. 

C.     He/she shall be approachable by any Executive Board member to discuss any issues concerning the organization or other Executive Board members. 

D.    He/she shall be a liaison between Act V Productions and the campus community, presenting Act V Productions in a positive and professional way. 

E.     The current faculty advisor of Act V Productions is Dr. Barbara Denison. Contact email: bjdeni@ship.edu. 


Article XI - Amendments 

A.    A 2/3’s vote of the active membership will be necessary to approve any amendments or changes made to this constitution. 

B.     Review with the advisor(s) of the organization will be necessary to move forward with any amendments or changes made to this constitution. 

C.     Any amendments made to this constitution must be submitted to the Student Association’s Student Groups and Activities Committee for ratification and approval, and only then does it become effective. 

D.    In order to be ratified by the Student Association, this constitution must be ratified by a 2/3’s vote of the active membership with the agreement of the Executive Board members. 


Article XII - By-Laws 

A.     All directors of an Act V Productions show must sign and abide by the Act V Productions’ Director’s Contract. 

B.     All stage managers of an Act V Productions show must sign and abide by the Act V Productions’ Stage Manager’s Contract. 

C.     All cast members of an Act V Productions show must sign and abide by the Act V Productions’ Actor Contract. 

  

Section I - Director’s Contract 

A.    Venues 

a.       The Executive Board will reserve the venue, dates, and times for your production through the University’s Adstra Event Scheduling system. 

B.     Allocation 

a.       I take full responsibility of all production costs, including but not limited to costumes, sets, properties, play rights, scripts, or any other object that is borrowed, rented, bought or being accessed with monetary compensation. 

b.      If a rented or borrowed object (including, scripts and rights) is not returned by the agreed upon date, I am solely responsible for compensation to the company that the said object was rented or borrowed from. I understand that Act V Productions will not be held responsible for any late fees or compensation for lost items and that it is my duty to return the objects or pay the company.  

c.       The Executive Board will set the ticket prices for each and every production, and the number of complimentary tickets available per show. 

d.      I understand Act V Productions will not reimburse me for over spending on my budget. And it is my responsibility to stay within the budget given to me at the beginning of production. 

e.       If I fail to stay within the budget guidelines, I will inform the Treasure of Act V Productions immediately. 

C.     Technical 

a.       I will meet with the Technical Director, within the first two weeks of rehearsal if the Technical Director does not already have a set design for the production. If the set design is approved by the production director, additional meetings are on an as needed basis; though not required, it is recommended to have met with the Technical Director at least twice prior to show week. 

b.      I understand that my set design may be altered by the Technical Director in order to suit the venue and budget. If this does occur, the artistic vision and goal will try to be kept as similar as possible. 

c.       I understand it is the Technical Director’s responsibility to assist in finding a light board operator, follow spot operators, sound master, and any other technical position necessary for the run of the show. 

D.    Public Relations 

a.       Director is responsible for assigning a Public Relations position on their production staff.  

b.      Public Relations is responsible for designing, printing and posting all promo publications (this includes but is not limited to: audition flyers, performance posters, tickets, show programs). 

c.       Any and all publications and external communications written by the production’s PR team (emails, newsletters, flyers, programs, etc) representing or speaking on behalf of Act V Productions must first be approved by the Executive Board before being sent out. 

d.      All designs for publication are to be sent for approval to Act V Productions Executive Board, at actvproductions@ship.edu. 

e.       For PR allocations, I understand the purchase must be approved by the production director and Executive Board Treasurer prior to transaction. 

E.     Actor/Director Contract 

a.       Directors are required to have their actors sign and agree to abide by the Act V Productions’ Actor’s Contract. 

F.      Drug/Alcohol Policy 

a.       As a Director, at no times should you be under the influence of any substance while in the presence of a production event (i.e.-rehearsal, set building, promotional events, and performances). If substance abuse were to have any negative effect on your production, you face termination and your assistant or E-Board selected person(s) will take over. Remember you hold a position of power your peers respect, do not jeopardize yourself, your cast, show or Act V Productions. 

G.    Casting 

a.       Under no circumstance is pre-casting acceptable. Directors are not to share or discuss an actor’s audition information with anyone other than his/her production staff. No Shippensburg University undergraduate student or Executive Board approved auditionee shall be denied the right to audition. All those who are cast in your production must be contacted by phone and e-mail in regards to your final cast list. No actor has a role until he/she accepts your role offer. 

H.    Production Staff 

a.       For your production you are required to choose and organize a production staff. 

b.      Production Staff members are expected to be present for auditions, rehearsals, set building and performances. 

c.       You are required to establish the guidelines and tasks which are to be carried out by your Production Staff. 

d.      For the Plays, your staff must include: An Assistant Director and Stage Manager.  

e.       For the Musical: Stage Manager, Pit Band Director and Choreographer. Musical Co-Directors are to audition the positions of Pit Band Director and Choreographer.  

f.       Your Production Staff must be chosen and approved, at the latest, the week prior to auditions.  

I.        If the director(s) wish to deviate from any of the rules in this contract, they must be voted on by a full unanimous vote by the Executive Board, for a one time specific incident. 

  

Section II - Stage Manager’s Contract 

A.    As a Stage Manager of Act V Productions, the following are a list of agreements you are required to meet through the duration of the production: 

a.       Rehearsals are held Monday – Thursday evenings 9:30 – 12:00 am in Heiges Field House at Shippensburg University. You are required to attend all rehearsals for which you are scheduled (based on Director’s discretion). 

b.      Any and all prior engagements that would affect rehearsal attendance are to be made known to your Director or Executive Board by the second week of rehearsal. 

c.       While at rehearsal, staff is expected to be quiet and considerate of those currently rehearsing. 

d.      Do not attend rehearsal under the influence of drugs or alcohol. Director regards the right to dismiss any staff member he/she suspects of being inebriated. Staff is subject to termination from the production. 

e.       Guests are permitted during rehearsal at the discretion of the Director.  

f.       By participating in this production you agree to abide by all boundaries and guidelines established by your production’s Director. Any conflicts are to be addressed to the Executive board. 

g.      Attendance is required for all show dates.  

h.      Stage managers are responsible to maintain order so that actors do not misuse any props, costumes, set pieces provided by Act V Productions. 

i.        In the event of a concern, staff is asked to follow the appropriate “chain of command” in an attempt to express or address it: Assistant Director, Director, Executive Board. 

j.        As stage managers are first in the “chain of command”, you are required to act as a mediator between cast and Directors. Issues that cannot be resolved at your level are to be addressed up the “chain of command” appropriately. 

k.      Stage managers are responsible to keep record of the materials issued to cast (cast contact list, props, scripts, costumes, handbooks, etc.). Act V Productions is not responsible for missing items. 

l.        Stage managers are required to be present for set building as scheduled. Unless special circumstance discussed with your production staff and Technical Director. 

m.    Stage managers are required to work with the Technical Director, Public Relations staff, as well as Light and Sound designers. 

n.      Following the final show, staff is required to participate in set strike. 

  

Section III - Actor’s Contract 

A.    As an actor of Act V Productions, the following are a list of agreements you are required to meet through the duration of the production for which you are casted: 

a.       Rehearsals are held Monday – Thursday evenings 9:30 – 12:00 am in Heiges Field House at Shippensburg University. You are required to attend all rehearsals for which you are scheduled (based on Director’s discretion). 

b.      Any and all prior engagements that would affect rehearsal attendance are to be made known to your Production Staff by the second week of rehearsal. 

c.       While at rehearsal actors are expected to be quiet and considerate of those currently rehearsing. 

d.      Do not attend rehearsal under the influence of drugs or alcohol. Director regards the right to dismiss any actor he/she suspects of being inebriated. Actor is subject to termination from the production. 

e.       Guests are permitted during rehearsal at the discretion of the Director. 

f.       By participating in this production you agree to abide by all boundaries and guidelines established by your production’s Director. Any conflicts are to be addressed to the Executive board.  

g.      Attendance and performance is required for all show dates.  

h.      In certain circumstances, actors may be asked to make available specific costume pieces unable to be provided by Naugle basement. Actors will receive reimbursement for purchased items. 

i.        Actors must seek permission before altering any change in appearance (i.e. – hair cut, hair color, etc.). 

j.        Actors are not to misuse any props, costumes, set pieces provided by Act V Productions. 

k.      In the event of a concern, actors are asked to follow the appropriate “chain of command” in an attempt to express or address it: Stage Manager, Assistant Director, Director, Executive Board. 

l.        Actors are responsible for the materials issued to you (scripts, costumes, handbooks, etc.). Act V Productions is not responsible for missing items. 

m.    Actors are required to be present for set building as scheduled. Unless special circumstance discussed with your production staff and Technical Director. 

n.      Following the final show, actors are required to participate in set strike. 


Article XIII - Closing 

A.    All campus rules and local, state, and federal laws apply to Act V Productions events. 

B.     Any question that is about or affects this constitution must be brought forth to the Executive Board. 

C.     This constitution was revised and approved by the current Executive Board members and general membership of Shippensburg University Act V Productions on 1 May, 2012.